Reception Job Opportunity

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Closing Date: 01 March 2024

Job Details

  • Division: Customised Solutions – Unit 1
  • Business Unit: Operations
  • Minimum Experience: Entry Level
  • Company Primary Industry: Facilities Services
  • Job Functional Area: Operations

Job Description
ROLE PURPOSE
To provide front-desk service and support to the customers & visitors

MAIN OUTPUTS

  • Perform front of house operational services including receiving calls, taking messages, making calls on behalf of employees
  • Provide reception service including receiving visitors and directing them to endorsed appointments
  • Responsible for booking boardrooms and parking
  • Taking minutes during official meetings, typing, and circulating them
  • Receiving and capturing building audit sheets data and filing
  • Ordering, processing & delivering required stationary for all employees
  • Receiving and sorting post, and contacting recipient employees for collection
  • Regular communication with employees via email regarding office management issues
  • Provide administrative functions/support to various business sections
  • Assist with administration for project works and special tasks

QUALIFICATIONS AND SKILLS
The Applicant must meet the following requirements:

  • Certificate in Receptionist/Administration/Secretarial
  • Matric (Senior Certificate)
  • Valid SA Drivers License
  • 6 months relevant experience in switchboard operation and/or secretarial capacity
  • Administration/Reception/Switchboard training ideally in a customer-orientated environment
  • Proficiency in MS Word, MS Excel & MS Outlook

FUNDAMENTAL COMPETENCIES

  • Result Oriented
  • Attentive To Detail
  • Stress Tolerant
  • Good Written Communication
  • Customer/Client Focused
  • Ability To Dealing With Ambiguity
  • Interactive Reasoning
  • Planning & Scheduling
  • Teamwork & Partnering
  • Relationship Building
  • Good Listening Skills
  • Excellent Oral Communication
  • Matric certificate: This is the basic educational requirement for most receptionist jobs in South Africa.
  • Computer literacy: You should be proficient in using Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Excellent communication and interpersonal skills: You will need to be able to communicate effectively with people from all walks of life, both on the phone and in person.
  • Customer service skills: You should be able to provide excellent customer service to visitors and clients.
  • Organizational skills: You will need to be able to keep the front desk organized and running smoothly.
  • Problem-solving skills: You will need to be able to think on your feet and solve problems quickly and efficiently.

Some employers may also require the following:

  • Previous experience as a receptionist or in a similar role: This is not always essential, but it can be helpful.
  • A valid driver’s license: This is required for some receptionist jobs, particularly those that involve running errands or picking up deliveries.
  • First Aid certification: This is not always essential, but it can be a bonus for some employers.
  • The specific requirements for a receptionist job will vary depending on the employer and the industry. However, the above are some of the most common requirements.
  • Here are some tips for writing a strong resume and cover letter for a receptionist job in South Africa:
  • Highlight your relevant skills and experience. Be sure to tailor your resume and cover letter to the specific job you are applying for.
  • Use strong action verbs. When describing your skills and experience, use strong action verbs to make your resume more impactful.
  • Proofread your resume and cover letter carefully. Make sure there are no typos or grammatical errors.

If you need help with your job application, you can contact us via only WhatsApp: WhatsApp Icon 0799906126

Job Title: Receptionist
Job Type: Permanent

Apply Here

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