Personal Assistant

Job Description

Reference Number: LOGDIV/01/40/25/02
Salary: R325 101 – R382 959 per annum (Level 07)
Location: Logistics Division, Pretoria
Department: South African Department of Defence – Logistics Division

Job Purpose

The Department of Defence is seeking a highly organised and professional Personal Assistant to provide executive administrative and secretarial support to the Chief Logistics Office. The successful candidate will ensure smooth office operations, effective communication, and efficient diary management.

Minimum Requirements

• Grade 12 (NQF Level 4) or equivalent
• Secretarial Diploma or related qualification
• Minimum 3 years’ experience providing administrative support to senior management

Skills & Competencies

• Excellent communication skills (written & verbal)
• Strong organisational and prioritisation abilities
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Good telephone etiquette and interpersonal skills
• Ability to work with confidentiality, tact and discretion
• High level of reliability, professionalism and self-management
• Knowledge of government policies, procedures and basic financial administration
• Ability to work with people at different levels and from diverse backgrounds

Key Duties & Responsibilities

• Provide full secretarial and administrative support to the Chief Logistics
• Manage incoming calls, office correspondence and email communication
• Coordinate and schedule meetings, appointments, and engagements
• Maintain and update the Chief’s diary and travel arrangements
• Take minutes, prepare agendas, and draft routine correspondence
• Process travel claims, invoices, leave registers, and telephone accounts
• Maintain office records, filing systems, and confidential documents
• Arrange meetings, events, and logistics (venues, refreshments, documentation)
• Control procurement of standard office supplies (stationery, refreshments etc.)
• Manage incoming and outgoing classified documentation securely
• Operate and maintain office equipment and ensure functionality
• Provide general administrative support to the wider division when required

Application Process

Submit applications to:
Department of Defence, Logistics Division
228 Visagie Street, Peterson Bothongo House 2, Pretoria, 0001
OR Email: Logdivhrplan@dod.mil.za

Enquiries / Contact

• WO1 H. Tieties – Tel: (012) 402 2824
• Ms M. Mathonsi – Tel: (012) 402 2619

Employment Equity Notice

The Department of Defence is committed to promoting representivity (race, gender, disability) in line with its Employment Equity Plan. Candidates who will support equity targets are encouraged to apply.