How to Fill the Z83 Form and Where to Download It

The Z83 form is a standard application form required for most public sector job applications in South Africa, as managed by the Department of Public Service and Administration (DPSA). Properly completing the Z83 form is critical to ensure your application is considered. Below is a step-by-step guide on how to fill the Z83 form and where to download it.

Where to Download the Z83 Form

1. DPSA Website
   • Visit www.dpsa.gov.za.
   • Navigate to the “Forms” or “Vacancies” section.
   • Download the “New Z83 Application Form” (effective from January 1, 2021) in PDF format.
2. Government Portal
   • Go to www.gov.za.
   • Search for “Z83 form” or navigate to the “Forms” section under “Services for Citizens.”
   • Download the latest version of the Z83 form.
3. Other Official Sources
   • Check individual government department websites (e.g., www.justice.gov.za or www.dhet.gov.za) for the Z83 form under their vacancy or recruitment sections.
   • Visit a local government office, such as a Department of Labour centre, to obtain a physical copy of the form.
4. Important Note
   • Always use the latest Z83 form (post-January 2021 version) to avoid rejection.
   • Ensure the form is clear and legible when printed or downloaded.

How to Fill the Z83 Form

The Z83 form is divided into sections (A to F). Complete all sections accurately and legibly, preferably in black ink if filling by hand. Below are detailed instructions for each section.

Section A: Post and Department Details

• Position Applied For: Write the exact job title as listed in the vacancy advert (e.g., “Administrative Officer”).
• Reference Number: Copy the reference number from the job advert (e.g., “Ref: DPSA/2025/123”).
• Department: Specify the department advertising the vacancy (e.g., “Department of Health”).
• Availability: Indicate when you can start work if appointed (e.g., “Immediately” or “1 month notice”).

Section B: Personal Information

• Full Names: Enter your full names as they appear on your ID.
• ID Number: Provide your South African ID number or passport number (for non-citizens).
• Date of Birth: Write in the format DD/MM/YYYY (e.g., 15/03/1990).
• Gender: Mark the appropriate box (Male/Female).
• Race: Select the relevant option (e.g., African, Coloured, Indian, White) for employment equity purposes.
• Disability: Indicate “Yes” or “No.” If “Yes,” provide details in the space provided.
• Citizenship: Specify your nationality (e.g., South African).
• Contact Details: Provide your phone number, email address, and postal/physical address. Ensure these are accurate for communication.

Section C: Educational Qualifications

• Highest Qualification: List your highest academic qualification (e.g., “Bachelor of Arts”).
• Institution: Name the institution that awarded the qualification (e.g., “University of Pretoria”).
• Year Obtained: Indicate the year you completed the qualification (e.g., “2018”).
• Other Qualifications: List additional relevant qualifications, including short courses or certifications, in the table provided.
• Note: Attach certified copies of your qualifications to the application. For foreign qualifications, include a SAQA evaluation certificate.

Section D: Work Experience

• Current/Most Recent Employer: Provide the name of your employer (e.g., “XYZ Company”).
• Position Held: State your job title (e.g., “HR Assistant”).
• Period: Indicate the start and end dates (e.g., “01/2019 – Present”).
• Reason for Leaving: Briefly explain why you left or wish to leave (e.g., “Seeking career growth”).
• Previous Employment: List other relevant work experience in reverse chronological order.
• Note: Align your experience with the job requirements. Attach a detailed CV for additional work history.

Section E: References

• Name: Provide the full name of at least two professional references (e.g., former supervisors).
• Relationship: Indicate their relationship to you (e.g., “Manager”).
• Contact Details: Include their phone number and/or email address.
• Note: Inform your references in advance that they may be contacted.

Section F: Declaration

• Certification: Confirm that all information provided is true and correct.
• Signature: Sign the form manually if submitting a physical copy. For electronic submissions, check if a digital signature is required.
• Date: Write the date of submission (e.g., “19/06/2025”).
• Note: Unsigned forms may be rejected.

Additional Tips for Completing the Z83 Form

• Accuracy: Double-check all details, especially the reference number and personal information, to avoid disqualification.
• Legibility: Write clearly or type the form if possible. Avoid corrections or overwriting.
• Tailoring: Ensure the information aligns with the specific job advert. Highlight relevant skills and experience.
• Attachments: Include only the documents requested in the advert (e.g., CV, certified copies). Do not attach unsolicited documents.
• Submission: Submit the Z83 form to the department advertising the vacancy, not the DPSA. Use the method specified (e.g., email, post, or online portal).
• Closing Date: Ensure your application is received before the deadline. Late submissions are typically not accepted.